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Proforma Invoice (Spanish)

Download and print this PDF of the Proforma Invoice form in Spanish for use with your exports.

What is a Proforma Invoice?

In a typical export exchange, everything starts when you receive an inquiry about one or more of your products and a request for a quotation. In an international transaction, your quote would be provided as a proforma invoice. That’s because your international prospect may need a proforma invoice to arrange for financing, to open a letter of credit, to apply for the proper import licenses and more.

If you complete it correctly, the proforma invoice will be very similar to the commercial invoice. A proforma invoice specifies:

The buyer and seller in the transaction.
A detailed description of the goods.
The Harmonized System classification of those goods.
The price.
The payment term of the sale, typically expressed as one of the 11 current Incoterms® 2020 rules.
How and where the goods will be delivered and how much that will cost.
The currency used in the quote.

Be sure to date your proforma invoice and include an expiration date. There can be a lot of volatility in the export process, so minimize your risk by setting a specific time frame for your quote.

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Proforma Invoice (Spanish) FAQs

What is the difference between an invoice and a proforma invoice?

An international sale often begins with a letter of inquiry from a potential buyer expressing interest in one or more of your products, asking for an informal or formal quote. A buyer may request a quote in the form of a proforma invoice. A regular invoice, also known as a standard invoice or sales invoice, is typically used in domestic transactions and is issued by a seller to a buyer to request payment for goods or services rendered.
Why is it called a proforma invoice?

Proforma means preliminary or provisional. The purpose of a proforma invoice is to provide the buyer with an estimated overview of the costs and terms of a potential transaction. It allows the buyer to review and confirm the details before committing to the purchase, so it is a preliminary invoice, preceding the more formal commercial invoice.
Should you pay on a proforma invoice?

Typically you do not pay on a proforma invoice because it is used as a preliminary invoice to quote the price of goods. However, a buyer may need it to arrange a letter of credit to pay for the goods or if they need to arrange financing for the purchase.
Who writes a proforma invoice?

The seller prepares and sends the proforma invoice to the potential buyer.

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